Drones in Event Management

7 ways to use drones in events     Example videos     Cost?     Quick checklist     Example Inquiries     Get some quotes    

7 ways event managers are using drones in 2024

1. Record your event from a bird’s eye perspective
Obviously, number one is putting a drone up above your event and getting beautiful video footage and aerial photography from an overhead perspective. The aerial perspective can provide a unique bird’s eye view of the event, and can bring the whole crowd plus any attractive surrounding features of the area into the shot. Examples of locations to get the most out of your drone photography include outdoor corporate events, sporting events, weddings, and schools & universities.

2. Drones that deliver objects onto the stage
It’s a great x-factor for any event. Here at Drones For Hire we have seen various requests for different kinds of objects to be delivered by drone – a beer can, engagement ring, balloons, paper brochures, a packet of butter, water balloons, a birthday card and even a chair. The drone would typically fly up past the audience from a concealed place and then deliver the object to a person or people. A second drone can be used to record the process for promotional video / social media exposure/aerial photography.

3. Live video streaming for attendees and remote viewers
While user generated video streaming is a growing trend in 2017 (Facebook Live, Periscope app etc.), live event streaming is being taken to the next level by drone technology. Drones with high-definition 4K video cameras and GPS stabilized drone platforms enable high quality videos to be screened on multiple monitors across the venue. Not only do attendees experience a whole new perspective of the event they are at, remote audiences are treated to a bird’s-eye view as well, creating an immersive event experience for everyone.

4. A swarm of drones for an LED light show (see more details here)
You may have heard about a swarm of drones carrying LED lights performing choreographed light shows at huge events such as the NFL Super Bowl in the US. It was also done at Disney World. These shows are very unique and very engaging. The drones can fly in unison with music, dancers and other aspects of the show.

5. Drones can actually stream Wi-Fi at an event
At crowded outdoor events staying connected can be almost impossible. In cases when existing mobile phone towers get overcrowded with users, drones can actually act as additional towers. Special telco-drones can be sent to hover up to 120m above the crowd, ensuring continuous signal and access to existing networks (Telstra, Vodafone etc.) over a wider reach, thus curbing attendees’ frustrations. This relatively new technology is still being tested out by the likes of Facebook and AT&T in the US. Remember if attendees cannot use their phones at your event, they cannot share photo and video content on social networks.

6. Flying security cameras
CCTV style cameras that are used to detect possible security violations or signs of disturbances in crowded areas can be fitted into drones. This way, drones will be able to catch unrest before they become fully blown problems. The continuous aerial monitoring during events will also help in the efficient delegation of security personnel should an accident or security breach occur.

7. Flying disco-tech!
Spotify teamed up with Belgian telecommunications company BASE to release their very own “Party Drone” decked out with 3 speakers and an amp at a music festival to entertain unsuspecting ravers.When people registered for the festival online, they were asked to add their favorite song to a Spotify playlist. When they turned up at the festival to collect their tickets, the drone was able to detect which song was added by them and blasted their favorite tunes while hovering right above their heads as they entered the venue. See 2 min video

Example videos

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Sydney Country Music Festival

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Spotify “Party Drone” decked out with 3 speakers and an amp at a music festival

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Intel's 500 Drones - Super Bowl LI - LED Light Show

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5 Drone Shooting Tips: How-to Film Awesome Aerial Shots - Phantom 4

How much do drone operators charge for events?

Experienced individual drone operators in Australia will charge roughly $130-$180 per hour. This depends on the quality of the drone and camera, their experience level, and travel time. You also need to specify if you need just the video file (HD or 4K quality), or need editing of the video and image touch ups as well.

Before hiring a drone operator: quick checklist

1. Licenced and insured. Commercial drone operators must have one of these 3 options covered before they can legally be hired by you. Also make sure your chosen drone operator holds a current public liability insurance policy that specifically covers the operation of a drone. This is particularly relevant for events because of the presence of a crowd of people.

2. Relevant experience. As always - check the operators show reel for relevant experience. You might be looking for smooth video of events, delivery of an object, or experience flying from a boat – find someone who can actually demonstrate that they have done something similar to your request.

3. Area approval. Sometimes drone operators will need to request an area approval depending on the job location. You should ask your chosen operator about this before they commence the work.

Drones For Hire is the largest drone operator directory in Australia

287 event specialist drone operators currently listed
79 event quote requests made in the last 8 weeks
4 examples of actual quote requests below

Job type: Events (e.g. sport, wedding, festival) - Corporate / small business event
Job done by: On a specific date */*/2017
State: VIC
Name: Tony R****
Email: tra****@******.org.au
Phone: 0475 80* ***
Suburb: PENTL*******, ****
Corporate event on world environment day.
Friday ******.
Tree planting challenge.
10 teams of 10 corporate staff to compete against each other to plant trees.
Would like to make a short aerial video and some drone photography of the day to hand back to the corporates as a thank you and a memory of the day. Please quote for just the video files and 5-10 images, and include editing as a separate item please.
Job type: Film & TV (e.g. TV commercial) - Other
Job done by: On a specific date */*/2017
State: NSW || VIC || QLD || WA ||
Name: Natal******
Email: nravlich*****@*******.gov.au
Phone: 0410 91* ***
Suburb: various
Investigating getting a swarm of drones with neon lights, Maybe 50 of them.
Similar to what the Super Bowl in the USA did.
For the royal ag. show in Perth in Sep. (animals, tractors, rides, show bags etc).
The swarm to fly when the dancers are on - about a 7-9 min act. One act per night for 8 nights in a row.
There will be one or two warm up sessions prior to the first night on *****.
Would like them to change colour.
Setting is on a football oval.
15-20,000 people in crowd.
I will send you the choreography and work with you for lighting and creative direction etc.
You may be interested in having a display booth at the show as well, this can be discussed.
I realise this is a very specialised request and that not a lot of companies will have the resources to do it, so putting feelers out so I can get an approximate quote and feasibility.
Job type: Other - Event activation - drone used for delivering items as a feature.
Job done by: On a specific date */*/2016
State: VIC
Name: Dan H*******
Email: dan*******@**********.com.au
Phone: 0431 27* ***
Location: Mt Pan****
Suburb: FLEM****, ****
Hi, I'm looking to get a drone to deliver champagne bottles to a corporate event in November, in particular fly to our corporate event and land somewhere or meet someone at the opening of our second story structure and 'make the delivery'. Each Bottle is looking to be about 2.5kg or 6kg, can be delivered one at a time but multiple would be good if possible. It can be set up so that the Drone doesn't have to fly far - roughly less than 500m. Having the option to film this would be ideal but dependent on costs. Thanks, Dan
Job type: Event - Corporate
Job done by: On a specific date */*/2016
State: NSW
Name: Merryn C*******
Email: merryn*******@******.edu.au
Phone: 0414 55* ***
Suburb: Bonny Doon, ****
I am a teacher of film and television (North Sydney TAFE)and we have been asked to film a corporate event at Bonny Doon Golf Club. Last years video had some fantastic drone photography so I thought it would be good if we could get a drone on the day, possible an operator and we could get some great drone shots as well as taking the students through how they actually work.

Interested to trial a drone operator for your next event?

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